Job offer for the position of - Administrative and Logistics Assistant (Group III)
Description of the organisation
The Directorate-General for European Civil protection and Humanitarian aid Operations (ECHO), funds relief operations for victims of natural disasters and conflicts outside the European Union. For humanitarian aid, the Commission works with about 200 operational partners, including United Nation agencies, the Red Cross/Crescent movement and non-governmental organizations (NGOs). Aid is channelled impartially, straight to victims, regardless of their race, ethnic group, religion, gender, age, nationality or political affiliation
Job description
DG ECHO Office in Amman is seeking to recruit one national staff to be based in Amman/ Jordan, for the position of:
Administrative & Logistics Assistant (Group III)
Amman RO
Main Responsibilities:
As a part of the Jordan country team, the Administrative & Logistics Assistant of the Amman Office, Jordan will carry out activities such as:
· General Procurement Duties: Contributes to the procurement of goods, services and contracts, ensuring compliance with DG ECHO and EU procurement procedures while managing suppliers, tenders, purchase orders and contract follow-up.
· Assets Management: Ensures proper management, maintenance, tracking and availability of office assets, equipment and furniture, including staff workstations and communication equipment.
· Fleet Management: Coordinates vehicle and driver management, ensuring proper maintenance, insurance coverage, monitoring of vehicle usage, and follow-up of incidents and reimbursements.
· Inventory Management: Maintains accurate inventory records, asset registration and reporting, ensuring compliance with inventory procedures, asset tracking and annual inventory exercises.
· TA Settlement and Protocol (If/When Applicable): Provides protocol, accreditation, customs clearance and housing support for Technical Assistants (TAs), while liaising with local authorities and ensuring compliance with local regulations.
· General Administration Support: Provides administrative and logistical support to office operations, seminars and workshops, maintains confidential records, and assists with onboarding, training and interpretation/translation tasks.
Additional information
“Any processing of your personal data will be done in accordance with the applicable EU legislation (Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons regarding the processing of personal data by the Union institutions, bodies, offices, and agencies and on the free movement of such data. The privacy statement can be found on ECHO website https://ec.europa.eu/echo/files/about/jobs/field/privacy_statement_recruitment_ns_final_version_en.pdf”
“The national staff members observe the NS Code of Conduct as published on https://ec.europa.eu/echo/who/about-echo/field-network_en”
Education
· First level university degree in a relevant field or equivalent professional experience.
Knowledge and experiences
· Minimum 5 years of relevant work experience at national or international level in administration, procurement or logistics.
· Knowledge of working processes (purchase orders, preparation of contracts for services and goods, tendering, protocol, etc.).
· Previous experience in a Governmental or other International Organisation is an advantage.
· Good communication skills.
· Capacity to work under pressure in a multitasking position.
· Ability to work in a multicultural environment.
· Good experience in the usage of computers and office software packages (MS Word, Excel, etc.).
Language
· Fluency in English (oral and written).
· An excellent knowledge of Arabic
Additional requirements
Employment conditions:
This position is open to nationals and other residents of Jordan with valid work and residence permits. The contract is initially for one year with the possibility of renewal subject to a 3-month probationary period.
As an indication, the monthly basic salary is on average approximately JOD 1,559, which corresponds to 5 years’ relevant work experience. The salary will be adapted according to the exact duration of relevant professional experience supported by a work certificate. In addition, the employee will receive disability/retirement allowance, a 13th month salary, as well as medical coverage.
DG ECHO applies a policy of equal opportunities. Our recruitment policy is based on respect for diversity, maintaining the gender balance, as well as the balance between professional and private life, and support for training and developments opportunities.
How to apply:
Interested candidates MUST submit:
· a cover letter,
· a detailed CV in English in the EUROPASS CV Template only which can be found at https://europass.europa.eu/en/create-europass-cv
· academic and employment certificates.
Shortlisted candidates will be invited for testing and interview. They will be requested:
· to bring the full supporting documentation in the original
· to provide the name, position and contact number/details (telephone, e-mail) of three references, one of them being from a recent employer.
Candidates not selected for the position may be placed on a reserve list provided that they meet the required standards and demonstrate strong performance during the selection process. Inclusion on the reserve list does not guarantee future selection. This list will remain valid for a period of 1 year from the date of final selection, during which candidates may be considered for similar positions should vacancies arise.
Only the short-listed candidates will be contacted. Candidates who have not been contacted by 30/07/2026 should consider that they have not been selected.
Recruitment contact email address
ECHO-Administration.Amman@echofield.eu